Evacuation Re-Entry Pass System
Standard Operating Procedure
Memorandum of Agreements with Neighboring Jurisdictions
In the event of an enforced evacuation, the Beaufort County Sheriff’s Office, in conjunction with Beaufort County and the following municipalities to include the Town of Bluffton, Town of Port Royal, Town of Hilton Head Island and the City of Beaufort will be issuing re-entry passes to qualified individuals per Beaufort County Sheriff’s Office, Standard Operating Procedure 1.03 Incident Emergency Response and Re-Entry Pass System.
Incident Emergency Response passes and Incident Re-Entry passes will only be issued from January 1st thru April 30th of each year. After that time, no passes will be issued from any participating entity. Although, some extenuating circumstances may arise, under those exceptions, only the Sheriff of Beaufort County can authorize the issuance of passes outside of the stated time frame. Incident Emergency Response and Incident Re-Entry Passes are good for a term of two years. They will commence on January 1st and expire December 31st of the second year. EXAMPLE: January 1, 2018 till December 31, 2019. Upon expiration, it is the responsibility of the pass holder and/or agency to re-apply for new passes. Incident Emergency Response Passes for Elected Officials expire at the end of their term.
To apply for Incident Emergency Response or Incident Re-Entry passes, please submit the request on company letterhead, stating your name, agency and amount of passes requesting for each tier along with a brief description of who will be receiving those passes and their role in a disaster. Please note that Incident Response Passes may require more information.Below is a description for qualification of passes:
Incident Emergency Response Passes (Section II):
1. Personnel who shelter in place:
a. Public Service District critical personnel.
b. Beaufort County or the surrounding Municipalities Public Works and Damage Assessment critical personnel.
c. Beaufort Memorial and Hilton Head Hospital Emergency Room critical personnel.
d. Emergency Support Function (ESFs) personnel and other support personnel who actively work within the Beaufort County Emergency Operations Center during activations. These personnel must have the proper training credentials as outlined in ‘Section II, Part F’ in order to receive their pass.
2. Personnel who may or may not shelter in place:
a. Premise, SLED licensed security agencies.
b. Local Elected Officials for Beaufort County and/or the surrounding municipalities.
C. Personnel who are not required to carry Incident Emergency Response Passes must have the proper agency and/or law enforcement credentials. Although uniforms are not required, it is highly recommended that every chance be made to wear the appropriate uniform per their agency to the incident. This helps alleviate any delays in entering Beaufort County.
Federal, State, County and Municipal Law Enforcement Personnel;
Electric utility companies (SCE&G, Santee Cooper & Palmetto Electric) whose critical personnel hold a key role in the initial stabilization of utilities in Beaufort County. EXAMPLE: De-energize downed powerlines etc.
Incident Re-Entry Passes (Section III):
E. Utility Companies
Utility Companies include energy providers (SCE&G, Palmetto Electric Co-Op and Santee Cooper Co-Op), Beaufort Jasper Water Sewer Authority and the various Service Districts serving specific areas of Beaufort County.
Mutual Aid utility workers are not required to carry Incident Emergency Re-Entry passes if they are in their properly marked company vehicles, wearing the appropriate uniform of their employer and carrying the proper credentials of their employer. Mutual Aid utility workers will be allowed to enter Beaufort County under the four Tiers based off the requirements as stated below for each Tier.
Tier One Incident Re-Entry Passes - Public Safety (Section IV):
A. Immediate re-establishment of initial public safety/critical personnel having key roles in life saving services and the restoration of critical services after a disaster to begin the initial (quick view / “windshield”) damage assessment. All Tier One re- entry pass holders are required to present and wear their Tier One Incident Re-Entry Passes at all times during a disaster. Examples of issuance for Tier One access are stated below:
Governmental services critical personnel who will help stabilize and execute immediate/emergency primary road “First Push” efforts to include but not limited to Damage Assessment, Engineering, Public Works and Recovery.
Critical personnel who play a key role in rescues and immediate life safety conducted through agencies that are under contract with Beaufort County and the surrounding Municipalities. COPY OF CONTRACT REQUIRED.
Critical personnel needed to assess the integrity of governmental facilities necessary for the re-establishment of government services.
Tier Two Incident Re-Entry Passes – Essential Support Personnel (Section V):
A. Continued re-establishment for essential personnel having key roles in life support services after a disaster. All Tier Two re- entry pass holders are required to present and wear their Tier Two Incident Re-Entry Passes at all times during a disaster. Examples of issuance for Tier Two access are stated below:
Utility companies (see description in Section, III Part E) whose essential personnel play a role in helping re- establish utilities to Beaufort County.
Debris Removal companies who are under contract with Beaufort County, the surrounding Municipalities whose essential personnel play a key role in clearing the roadways. (COPY OF CONTRACT REQUIRED).
Essential personnel needed to restart basic governmental services to include but not limited to codes enforcement, public works, engineering, damage assessment and recovery.
Essential personnel from Beaufort County Animal Services;
General Managers and Engineers of hardware stores who are in support of emergency operations, for the initial damage assessment of their facility and who have a valid contract with the requesting jurisdiction (COPY CONTRACT REQUIRED).
Essential personnel from qualified support groups or relief workers from non-profit organizations to support the response and recovery operations with food, water etc.
General Managers and Engineers of Organizations who maintain their own infrastructure and who have their own security (SLED Certified) force. Number of passes to be issued will be the discretion of the Emergency Manager, of the jurisdiction, to decide based on the request.
Organizations under contract supporting Beaufort County and the municipality’s services during a disaster (COPY CONTRACT REQUIRED).
Tier Three Incident Re-Entry Passes (Section VI):
A. Support Personnel, approved through the Emergency Management Steering Committee, whose functions are deemed an asset to Beaufort County during times of a disaster to assess their facilities. All Tier Three re-entry pass holders are required to present and wear their Tier Three Incident Re-Entry Passes at all times during a disaster. Examples of issuance for Tier Three access are stated below:
General Manager and Engineers for Hotels.
General Managers and Engineers of Nursing Homes.
General Managers and Engineers of Rehabilitation Centers/Medical Centers IF they are responsible for evacuating their patients AND are responsible for bringing them back (COPY OF PLAN REQUIRED).
General Managers of Grocery Stores
a. Grocery stores, who prove they have a generator on site, as part of their infrastructure (generator must power up the entire store to include the cash registers) can request additional Tier 3 re-entry passes. Number of passes to be issued will be the discretion of the Emergency Manager, of the jurisdiction, to decide based on the request.
b. Grocery stores who prove they have the connectivity (infrastructure must be wired) for a generator (connectivity for the generator must power up the entire store to include the cash registers) can request additional Tier 3 re-entry passes. Number of passes to be issued will be the discretion of the Emergency Manager, of the jurisdiction, to decide based on the request.
c. Grocery stores who are requesting re-entry passes under Section VI, Part A4 (a)(b) must submit proof in writing to include photographic evidence. Requests are subject to inspection by the Emergency Manager, of the jurisdiction where requested.
General Managers of Pharmacies.
General Managers of Gas Stations.
Hardware Stores (who qualify under Section V, Part A5) support personnel who are needed to make the store functional. Discretion of the number of passes to be issued will be left to the Emergency Managers, of the jurisdiction, to decide based on the request.
Organizations, who qualify under Section V, Part A8, contracted Debris Removal company’s essential personnel who play a key role in clearing the roadways. (COPY OF CONTRACT REQUIRED).
Tier Four Incident Re-Entry Passes (Section VII):
Businesses supporting the re-entry and transition to recovery process. This can include, but not limited to:
a. Landscaping Companies.
b. Tree Trimming Companies.
c. Residential Construction Companies.
d. Grocery Stores and Pharmacies.
e. Gas Stations.
g. Medical Urgent Care Companies.
Businesses qualified under “Section VII, Part A1” shall be eligible for Tier Four Incident Re-Entry after displaying a current business license for the jurisdiction/municipality in which they desire to enter. The current business license must be produced at any Traffic Control Point or Security Checkpoint within that jurisdiction or any neighboring jurisdiction within the geographic confines of Beaufort County in which they desire to transit.
B. Residents/Non-Resident Property Owners
Resident/Non-Resident Property Owners for Beaufort County may enter under Tier Four after displaying a current Property Tax Receipt for Beaufort County, or a current South Carolina Driver’s License displaying an address within the confines of Beaufort County.
General Public will be allowed in after all the above Tier Re-Entries have been completed
To apply for any of the above passes, please submit your request to the local jurisdiction where your agency/business operates. All listed below are in cooperation and operate under Beaufort County Sheriff’s Office Standard Operating Procedure 1.03 Incident Emergency Response and Re-Entry Pass System Memorandum of Agreement.
Unincorporated Areas of Beaufort County and others as stated above:
Beaufort County Sheriff’s Office
Attention Lieutenant Colonel Neil Baxley
2001 Duke Street
Beaufort SC 29902
Town of Bluffton:
Bluffton Police Department
Attention: Captain Scott Chandler
101 Progressive Street
Bluffton SC 29910
Town of Port Royal:
Port Royal Police Department
Attention: Captain John Griffith
1748 Paris Avenue
Port Royal SC 29935
Town of Hilton Head Island:
Hilton Head Fire & Rescue
Attention: Tom Dunn
40 Summit Drive
Hilton Head Island, SC 29926
City of Beaufort:
City of Beaufort Police Department
Attention: Captain Rob Carson
1911 Boundary Street
Beaufort SC 29902