Sheriff Technician

The BCSO Records Office is the backbone to the agency. The Administrative Section performs countless administrative and clerical duties that keep the agency running smoothly and efficiently. Sheriff's Technicians will need to have a keen eye for detail and be computer savvy. They are also the public face presented to persons seeking documents, of various types, from the agency while being pleasant and personable to the general public through face to face or via telephone interactions.

Job Description: Sheriff’s Technician

Job Summary

Performs clerical functions to execute and maintain warrants, enter police report information into the computer system, operate imaging system to store incident reports and pertinent documents and perform other related functions.

Essential Job Functions

  • Processes warrant’s that are issued to the agency. Enters warrants into the system and determines what type of warrant can be obtained to arrest the perpetrator. Locates incident reports and other information that must accompany warrant. Checks all wants/warrants for all suspects arrested to clear active warrants.
  • Receives and processes case attachments for entry into the computer and filling. Provides copies of reports and forwards them to appropriate agencies upon request of FOIA, Rule 5 and/or Subpoena.
  • Processes citations by entering and scanning information into the computer, typing information onto forms and transmitting to the state.
  • Scans case documents, incident reports, etc., for General Sessions Court. Checks stored images to assure legibility and files scanned documents.
  • Performs criminal background checks, types and releases information to requesting party.
  • Communicates with other agencies to coordinate extraditions. Obtains necessary warrants by completing applicable documents.
  • Tracks all information that is released from the office by maintaining logs and other records.
  • Receives and completes all court ordered expungements approved by the solicitor.
  • Receives phone calls and requests from other agencies, courts, the general public, etc., and answers questions regarding incident reports, warrants and other departmental operations. Provides assistance/information to individuals who come to the office for information.
  • Performs other related duties as assigned.

Material and Equipment Used:

  • Type Writer              
  • Computer 
  • Copier
  • General Office Equipment 
  • Shredder


Minimum Qualifications Required:

Education and Experience

  • High school graduate or equivalent and one year of experience in a clerical position.
  • Any combination of education, training and experience which provides the required knowledge. Skills and abilities required for the job.

Licenses and Certifications

  • S.L.E.D certification is desirable
  • Notary Public is desirable

Knowledge, Skills and Abilities

Knowledge of:

  • Local and State laws and procedures regarding maintenance of criminal reports and records.
  • General office procedures including filing and records maintenance.
  • Correct English usage, including spelling, grammar, punctuation and vocabulary.
  • Computer applications related to work.

Skill in:

  • Typing and operating computer keyboard in order to enter and retrieve data.
  • Demonstrate familiarity and skills with Microsoft Word products, Word Perfect products, negotiate the desktop PC using a sample document as prescribed by the Sheriff or his designee, demonstrate keypunch ability using a sample document as provided.
  • Interpersonal skills necessary to effectively interact with other departmental staff and the general public in order to give and extricate information in a courteous and friendly manner.
  • Using tact, discretion, initiative and independent judgment within established guidelines.
  • Organizing work, setting priorities, meeting critical deadlines and following up assignments with a minimum of direction.
  • Communicating clearly and effectively, orally and in writing.


Mental and Physical Abilities

  • Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to co-workers or the general public requiring assistance.
  • Work requires moderate mobility, including sitting, standing and moving around the office.

Working Conditions

  • Works in a normal office environment where there are little or no physical discomforts.
  • The incumbent’s working conditions are typically moderately quiet.