Executive Assistant - Emergency Management Division

The Executive Assistant serves as the assistant to the Emergency Management Division Commander (Beaufort County Emergency Management Director).  This position is responsible for providing all assistance to the Emergency Management Division Commander (Beaufort County Emergency Management Director) in all issues and concerns related to administrative matters affecting the Emergency Management Division of the Sheriff’s Office or Emergency Management issues affecting Beaufort County. This position may be assigned other duties as necessary and is under the direct supervision of the Beaufort County Sheriff’s Office Chain of Command.

Essential Duties and Responsibilities


  1. Prepares correspondence related to Emergency Management Division issues for dissemination to in-house, local, regional, state and federal authorities;
  2. Conducts research related to Emergency Management Division issues and concerns;
  3. As directed, prepares for review by the Beaufort County Sheriff’s Office Chain of Command, plans and protocols for response to emergency incidents occurring in Beaufort County.
  4. Assists LEMPG, SHSP, and CERT Grant Project Managers with various grant documentation.
  5. Maintains Beaufort County Sheriff’s Office Emergency Management Division calendar scheduling speaking engagements, community events, on-call duty rosters, etc.
  6. Participates in Job Fairs and other outreach events representing the Beaufort County Sheriff’s Office Emergency Management Division.
  7. Maintains various files related to Emergency Management issues and concerns.
  8. Provides direct administrative assistance to Emergency Management Division commander.
  9. Provides assistance to CALEA Accreditation staff on matters directly related to Emergency Management Division.
  10. Successfully completes any required training for performing duties as assigned in the Emergency Management Division.
  11. As directed, prepares for review by the Beaufort County Sheriff’s Office Chain of Command, plans for All Hazards programs for the Emergency Management Division.
  12. Maintains and updates Slideshow presentation for the Communication Center to provide updates, notifications, etc. for staff.
  13. Provides staff with monthly update reminders for completing and reviewing current evaluations for personnel.
  14. Maintains the weekly operations brief that provides information to various internal personnel and outside agency recipients.
  15. Under direction, maintains the Alert List to be to the most up to date version to provide accurate timely information.
  16. Maintains the data for the Communicator Software to be able to send out notifications for public safety and also the public.
  17. Maintains and manages the Re-entry passes program throughout the year for those essential personnel to be able to enter the county after a mandatory evacuation order.
  18. Under direction, maintains and implements the South Carolina Emergency Management approved credentialing system for first responders in Beaufort County.
  19. Participates in the Emergency Management Division budget process.
  20. Compiles source materials and research data to prepare various records and reports as directed.
  21. Maintains and verifies for accuracy fiscal records or other documents as required.
  22. Receives and reviews correspondence and prepares replies for routine matters.
  23. Takes dictation and transcribes and types from shorthand notes or electronic dictating equipment.
  24. Edits and types correspondence and reports as directed.
  25. Performs routine administrative tasks.
  26. Performs complex office management duties, organizes, develops and implements procedures for executing various administrative tasks.
  27. Answers telephones and provides information.
  28. Maintains files.
  29. Photocopies, collates and disseminates correspondence to Emergency Management Division.
  30. Performs any related duties as needed or required.


Minimum Training and Qualifications

Bachelor’s Degree in computer science and/or business related field is preferred or a minimum of five years of administrative experience with additional training or experience in management, operations, and budgeting; or any combination of training, college education, and experience which provides the skills, knowledge and abilities required for the position.  Must maintain training standards as established by the Emergency Management Division and the Sheriff’s Office.